Elaro Solutions

Privacy Policy

Last Updated: May 27, 2026

Welcome to Elaro Solutions Inc. (“Elaro Solutions,” “Company,” “we,” “our,” or “us”). This Privacy Policy explains how we collect, use, disclose, store, and safeguard information obtained through our website, services, screening solutions, and communications.

Elaro Solutions Inc. provides workforce screening and verification services, including background screening, identity verification, credential support, I-9 processing, fingerprinting coordination, and compliance-related screening services for businesses and organizations. Employment verification and I-9/E-Verify services are highly regulated processes governed by federal requirements.

By accessing or using our website or services, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

Personal Information

Information voluntarily submitted by clients, applicants, employees, contractors, or website visitors, including:

  • Full name
  • Date of birth
  • Email address
  • Phone number
  • Mailing address
  • Government-issued identification information
  • Employment-related information
  • Social Security number (where legally required)
  • Driver’s license information
  • Professional credentials or licensing information

Screening & Verification Information

Depending on requested services, we may collect or process:

  • Criminal history information
  • Employment verification information
  • Education verification information
  • Identity verification data
  • Fingerprinting records
  • Drug and alcohol screening coordination data
  • I-9 and E-Verify documentation
  • Credentialing records
  • Compliance-related documentation

Background screening and employment eligibility verification serve distinct legal and operational purposes under applicable laws and regulations.

Automatically Collected Information

When visiting our website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Website interaction data
  • Referral sources
  • Cookie and analytics information
  • Access timestamps

2. How We Use Information

We may use collected information to:

  • Provide screening and verification services
  • Conduct identity verification processes
  • Support workforce compliance procedures
  • Process employment eligibility verification
  • Facilitate onboarding workflows
  • Respond to inquiries and support requests
  • Improve our services and website functionality
  • Maintain operational security
  • Comply with legal, regulatory, and contractual obligations

3. Legal & Compliance Requirements

Certain information processed by Elaro Solutions may be subject to:

  • Fair Credit Reporting Act (FCRA)
  • Equal Employment Opportunity Commission (EEOC) guidance
  • USCIS Form I-9 requirements
  • E-Verify requirements
  • State and federal employment laws
  • Consumer reporting regulations

E-Verify and I-9 procedures are federally regulated employment eligibility verification processes.

Clients utilizing our services are responsible for ensuring their own legal compliance, consent procedures, and lawful use of screening information.

4. Consent & Authorization

Certain services provided by Elaro Solutions may require written authorization and consent before processing information.

Clients and applicants are responsible for ensuring all required disclosures, notices, authorizations, and certifications are properly obtained before services are requested.

5. Information Sharing

We do not sell personal information.

We may share information with:

  • Authorized client organizations
  • Screening vendors and verification providers
  • Government agencies where legally required
  • Identity verification providers
  • Fingerprinting or credentialing vendors
  • Compliance and onboarding platforms
  • Legal or regulatory authorities
  • Service providers supporting our operations

All third-party partners are expected to maintain appropriate confidentiality and security standards.

6. Data Security

We maintain reasonable administrative, technical, and organizational safeguards intended to protect personal and sensitive information against unauthorized access, misuse, disclosure, alteration, or destruction.

However, no method of electronic transmission or storage is completely secure.

7. Data Retention

We retain information only for as long as reasonably necessary to:

  • Provide services
  • Maintain required business records
  • Comply with legal obligations
  • Resolve disputes
  • Enforce agreements

Retention periods may vary depending on applicable laws, contracts, and regulatory requirements.

8. Cookies & Analytics

Our website may use cookies and similar technologies to:

  • Improve user experience
  • Analyze website traffic
  • Maintain session functionality
  • Improve website performance

Users may disable cookies through browser settings, though some website functionality may be limited.

9. Third-Party Websites & Platforms

Our website may contain links to third-party websites or utilize third-party service providers. Elaro Solutions is not responsible for the privacy practices, security, or content of external websites or services.

10. Your Rights

Depending on applicable law, individuals may have rights to:

  • Request access to personal information
  • Request corrections
  • Request deletion where applicable
  • Object to certain processing activities
  • Request information regarding data use

Certain records may be exempt from deletion requests due to legal or regulatory obligations.

11. Children’s Privacy

Our services are intended for professional and business purposes and are not directed toward individuals under the age of 13. We do not knowingly collect personal information from children.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised “Last Updated” date.

13. Contact Information

Elaro Solutions Inc.
Website: www.elarosolutions.com
Email: privacy@elarosolutions.com